Definitions and interpretations:
Data-collectively all information that you submit to Mann & Associates via the website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies-a small text file placed on your computer by this website when you visit certain parts of the website and/or when you use certain features of the website. Details of the cookies used by this website are set out in the clause below (cookies);
Data Protection Laws-Any applicable law relating to the processing of personal data, including but not limited to the Directive 96/46/EC/data Protection Directive or the GDPR, and any national implementing laws, regulations and secondary legislation , for as long as the GDPR is effective in the UK;
GDPR-the General Data Protection Regulation (EU) 2016/679;
Mann & Associates, we or us-Mann & Associates, a company incorporated in England and Wales with registered number 08428837 whose registered office is at 93 Westbourne Road, Marsh, Huddersfield, West Yorkshire, HD1 4LG.
UK & EU Cookie Law-the privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you-any third party that access the website and is not either (i)employed by Mann & Associates and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Mann & Associates and accessing the website in connection with the provision of such services; and
Website-the website that you are currently using, www.mannassociatesltd.co.uk, and any sub-domain of this site unless expressly excluded by their own terms and conditions.
- the singular includes the plural and vice-versa;
- a reference to a person includes firms, companies, government entities, trust and partnerships.
- “including” is understood to mean “ including without limitation”,
- reference to any statutory provision includes any modification or amendment of it;
4) For purposes of the applicable Data Protection Laws, Mann & Associates is the “data controller”. This means that Mann & Associates determines the purposes for which, and the manner in which, your data is processed.
5) We may collect the following data, which includes personal data, from you:
- Identity Data- includes first name, surname, marital status, tittle, date of birth, gender, unique tax reference number (UTR) and national insurance number (NI)
- Contact Data- company registered address, home address, email address and telephone number
- Transaction Data-services required from Mann & Associates with brief description of enquiry which might include financial aspects.
- Pages visited on our website with the details of when accessed.
How we collect Data
6) We collect data in the following ways:
- data is given to us by you, and
- data is collected automatically .
Data that is given to us by you
7) Mann & Associates will collect your data in a number of ways, for example:
- when you contact us through the website, by telephone, post, email or through any other means;
Data that is collected automatically
8) To the extent that when you access the website, we will collect your data automatically, for example:
- We automatically collect some information about your visit to the website. This information helps us to make improvements to website content and navigation, and includes your IP address, the date, times and frequency with which you access the website and the way you use and interact with its content.
- We will collect your data automatically via cookies, in line with the cookie settings or your browser. For more information about cookies, and how we use them on the website, see the section below, headed “cookies”.
Our use of Data
9) Any or all of the above data may be required by us from time to time in order to provide you with the best possible service and experience when using our website. Specifically, data may be used by us for the following reasons:
- Contact you by post, telephone or email
- Verify your identity as part of AML, when this is required
- Understanding your needs and how this can be delivered
- Improvement of our services offered
- Process financial transactions
10) We may use your data for the above purposes if we deem it necessary to do so for legitimate interest. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
Who we share Data with
11) We may share data with the following groups of people for the following reasons:
- Our own employees, agents and/or professional advisors, subcontractors, consultants and other associated organisations for the purposes of completing tasks and providing services to you on our behalf for example basic bookkeeping , payroll services, company secretarial are bound by client confidentiality under the ethical standards this firm is bound by.
- Our third parties as follows:
- Service providers (acting as processor) based in the UK who provide IT, accounting & tax software and system administration services.
- Professional advisers ( acting as processors or joint controllers) including lawyers, bankers, auditors, insurers, financial advisors based in the UK who provide consultancy, banking, legal, insurance and accounting.
- H M Revenue & Customs, regulators and other authorities( acting as processors or joint controllers) based in the UK who require reporting of processing activities in certain circumstances;
Please be assured that we will not release your information to any other third parties unless you have requested that we do so, or we are required to do so by law, for example by court order or for the purposes of prevention and detection of crime, fraud or corruption.
Keeping Data secure
12) We will use technical and organisational measure to safeguard your data, for example:
- access to your account is controlled by password and a user name that is unique
- we store your data on secure servers.
13) We are certified to the Information Commissioner’s Office (ICO). This family of standards helps us manage your data and keep it secure.
14) Technical and organisational measures include measure to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your data, please let us know immediately by contacting us via this email address: email@example.com.
15) If you want detailed information from Get Safe online on how to protect your information and your computers and devices against fraud, identifying theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe online is supported by HM Government and leading businesses.
17) Ever if we delete your Data, it may persist or backup or archival media for legal, tax or regulatory purposes.
We are required by law, other regulatory requirement and insurers to retain your data even after we have ceased to act for you. The period of retention required varies with the applicable legislation, but is between 5-6 years. To ensure compliance with all requirements we usually hold it for 6 years.
18) You have the following rights in relation to your data:
- Right to access- the right to request i) copies of the information we hold about you at any time, or ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive”. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
- Right to correct- the right to have your data rectified if it is inaccurate or incomplete.
- Right to erase- the right to request that we delete or remove your data from our systems.
- Right to restrict our use of your data- the right to “block” us from using your data or limit the way in which we can use it.
- Right to data portability- the right to request that we move, copy or transfer your data.
- Right to object- the right to object to our use of your data including where we use it for our legitimate interest.
19) To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your data), please contact us via this email address: firstname.lastname@example.org
20) If you are not satisfied with the way a complaint you made in relation to your data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioners Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.
21) It is important that the data we hold about you is accurate and updated. Please keep us informed if your data changes during the period for which we hold it.
Links to other websites
Changes of business ownership and control
24) We may also disclose data to a prospective purchaser of our business or any part of it.
25) In the above instances, we will take steps with the aim of ensuring your privacy is protected.
27) All cookies used by this website are used in accordance with current UK and EU Cookie Law.
28) Before the website places cookies on your computer, you will be presented with a message bar requesting your consent to set those cookies. By giving your consent to the placing of cookies, you are enabling Mann & Associates to provide a better experience and service to you. You may if you wish, deny consent to the placing of cookies, however certain features of the website may not function fully or as intended.
29) You can choose to enable or disable cookies in your internet browser. By default, most internet browsers accept cookies but this can be changed. For further details, please consult the help menu in your internet browser.
30) You can choose to delete cookies at any time, however you may lose any information that enables you to access the website more quickly and efficiently including, but not limited to personalisation settings.
31) It is recommended that you ensure that your internet browser is up to date and that you consult the help and guidance of your internet browser if you are unsure about adjusting your privacy settings.
32) For more information generally on cookies, including how to disable then, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
35) Unless otherwise agreed, no delay, act or omission by a party exercising any right or remedy will be deemed a waiver of that, or any other right or remedy.
36) This Agreement will be governed by the interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exercise jurisdiction of the English and Welsh courts.